The Office Manager is responsible for ensuring the efficient and effective operations of the Foundation’s core administrative functions in support of a hybrid office setting. This work falls into six broad categories: 1) provide general support to Foundation staff and Board with administration, event planning, and other functions; 2) manage maintenance contracts, technology, and equipment; 3) assist with accounts payable and other bookkeeping duties; 4)assist with administration of payroll and benefits; 5) coordinate use of meeting spaces and building facilities; and 6)manage general reception.

Specific Duties:

• Coordinates on-site office operations, business machines, supplies, and serves as the point of contact with the property manager.

• Pays bills, manages expense report process, maintains financial records and filing systems, prepares financial reports, and aids Director during audits and annual tax filings.

• Undertakes specific personnel responsibilities, including administration of benefit plans; managing payroll deductions; vacation and sick time reporting; the administration of guidelines, policies, and procedures; and other duties as assigned.

• Oversees computer network and technology resources, working with technology consultants and/or appropriate vendors, and troubleshooting as necessary.

• Manages website updates and coordinates technical fixes with web designer.

• Coordinates arrangements for board meetings, annual retreat, program meetings, and other Wilburforce events or meetings.

• Serves as primary Foundation contact for conference room and other meeting facilities.

• Organizes digital and physical documents, records, publications, and reports.

• Maintains office equipment inventory.

• Provides administrative support for all Foundation staff and board.

• Performs light housekeeping as needed.

• Undertakes occasional travel related to events, retreats, or meetings.

• Participates in the Foundation’s internal diversity, equity, and inclusion capacity-building efforts.

• Works with the Wilburforce team to create a positive, inclusive, engaged, and productive organizational culture.

• May be assigned other duties, as needed.

Qualifications

• 3-5 years of work experience in an administrative or office management role.

• Strong organizational skills. Ability to track multiple tasks simultaneously, and to prioritize and follow up onurgent matters promptly.

• Accuracy and attention to detail.

• Excellent knowledge and skills associated with computers and business software applications. Experience withOffice 365 (Word, Excel, Teams, SharePoint), CRM database software (we use Salesforce), and QuickBooks orBill.com is especially desirable.

• Analytic, problem-solving, customer service, and process management skills.

• Ability to work independently with minimal supervision.

• Willingness to be flexible with working hours on occasion with advanced notice.

• Strong time management skills.

• Ability to meet deadlines and move projects forward with a high degree of initiative.

• Strong interpersonal skills and ability to communicate professionally with vendors, co-workers and boardmembers.

• Energetic, enthusiastic, and good-humored with a willingness to be flexible.

• Openness to learning; accepting of positive and constructive feedback.

• Patient and adaptable to changing systems and processes.

• A person of integrity who is able to maintain the highest level of confidentiality